Scope of works

What is in a scope of works

Penny researches and writes it up, so up to 5 AI Builders price exactly the same job. You have it within one business day, by email, as a page you can print or save as a PDF.

KNOWN 14ASSUMED 3UNKNOWN 1

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Sample scope of works v1.1

01Executive summary

02Business problem and outcome

03Current workflow, drawn

04What it costs you now

05Penny's verdict

06Alternatives challenged: ChatGPT, existing software, automation

07Off-the-shelf products considered

08Scope and out of scope

09Requirements and business rules

10Exceptions and where a person stays in charge

11Data, privacy and security

12Price range, saving a year, break-even

13Known, assumed, unknown

14Questions every builder must answer

15Structured quote template

Example · monthly cost, before and after

M10

M11

M12

Paying for the buildBreak-even month 8

Costs you nowA$11,400 a year

Build rangeA$6,000 to A$12,000

Saving a yearAbout A$9,500

UnknownMYOB API entitlement

What Penny does after you say go

Penny researchesVendor documentation, not random pages. Products that may already solve it. Every claim carries its source and date.

The workflow, reviewedWhere a step goes, where a person must stay, where the exceptions live. The mess gets fixed on paper before anything is built.

The money, properlyCost now. An Australian build range with the hours behind it. Running costs. The saving a year and the break-even month.

KNOWN

You told her, or she checked

"180 invoices a month." "Manager approves over A$2,000." Stated by you or confirmed against documentation.

ASSUMED

Reasonable, and labelled

"Assumed: supplier names are consistent." Builders see it as an assumption and can challenge it.

UNKNOWN

Recorded, not filled in

"Unknown: whether your MYOB plan includes API access." Builders quote subject to confirming it.

Penny then checks the draft again for invented facts, contradictions, vague scope, anything five builders would read five ways. If it fails, she fixes it or asks you the one smallest question that is missing.

Big jobs get the same treatment. A custom GPT for the sales team, an agent that runs a department, a second AI brain over twenty years of documents: same structure, more pages, and once the builder bench opens, matched to AI specialists who have shipped that scale.

Then up to 5 AI Builders quote the same page

A builder asks a fair question, Penny asks you, and the answer goes back to the builder who asked.

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The numbers it puts in front of you

Worked from the example job above, so you can see the shape of it before you ask for your own.

What the two build answers cost in Australia

The bar is the range. The tick is the most likely figure. A guide from our own method, published on the methodology page, not a quote. Builders set their own prices and you set your own budget.

When a build pays for itself

The same example job, paid for two ways. The shaded wedge is what you keep after the build has paid for itself. Example only, using the invoice job above.

Which one is you?

I have an app ideaCost to build it.Check it I want an AI offsiderAdmin, books, quoting, content.Check it I pay someone to do thisHours in, the honest sum out.Do the sum Not sureDescribe it in your own words.Check it